More information about each of the following concepts can be found in additional articles in the knowledge base and in the videos on the DiscoverMe YouTube channel.
Definitions are the main building block in DiscoverMe used for grouping together skills, experience, expertise or qualifications for a specific topic or subject matter area. Definitions are grouped together in categories (see below) on people's profile pages. People add skills or experience entries to a definition and it is these entries, also known as fields, that people can search for in DiscoverMe.
Here we see a group of definitions being displayed on a person's profile page:
Note that different definitions can have different types of information recorded against each entry, or field.
As mentioned above, categories are the way definitions are grouped. This grouping allows definitions with related skills or experience areas to be displayed together on people's profile pages as shown here:
So categories store one or more definitions, and definitions store one or more fields in a person’s profile.
View filters are configured by DiscoverMe administrators to show or hide definitions or whole categories to different groups of users. For example, people in a specific department like Accounts might see some different definitions and/or categories to people in the Engineering department.
DiscoverMe administrators can create generic skill profiles that we refer to as templates. Any user can access these templates and use them to copy sets of skills from the template to their own profile. Not only does this make it very easy for a person to quickly add skills to their profile, it also allows the organisation to provide examples of the types of skill that a person in a specific role might have.
Access to features in DiscoverMe is controlled using a combination of permissions sets for groups of user accounts. We call these authorisation groups. A person's account can be a member of one or more of these authorisation groups which are set up by a DiscoverMe administrator.
A definition can be configured to allow users to add fields as free text typed in by the user, or as entries that are selected from a predefined list of terms. In this latter case, the predefined lists of terms are stored and managed as a taxonomy.
You can think of a taxonomy as sets of terms organised into an hierarchical list. Importantly, these pre-defined terms are specific to your organisation and the type of work that you do.
As well as making it easy for people to quickly create and update their profiles, the use of pre-defined pick list terms from a taxonomy provides consistency in the way people refer to their skills and experience.
The next article provides more detail on taxonomy and how having an organisational vocabulary is used by DiscoverMe.