DiscoverMe is a web based application that works with your organisation's existing systems to improve ways people can share their skills and experience with other people across the organisation. To do this, DiscoverMe has been designed to improve how you can:

  1. Search for people with specific skills or experience;
  2. Contact a person or a group of people you've found by searching for skills;
  3. Create and maintain a useful profile of your own or your team's skills, expertise and experience.

Use this knowledge base to find out how to get the best out of DiscoverMe, whether you are using the system or configuring the system for others in your organisation to use.

Knowledge Base Documentation

The documentation contained in this knowledge base is made up of articles and links to other online guides that will help you better understand how DiscoverMe can work for your organisation.

The knowledge base is being continually updated as we develop new capabilities in DiscoverMe. We also include answers to questions we receive from users and administrators of DiscoverMe.

Topic Organisation & Navigation

The way we organise the articles and links in this knowledge base may change as we develop new features in the software and add to the body of knowledge here. You can see the current topic sections and articles on the left. This navigation is available on all pages.

That said, the quickest and easiest way to find content you're currently interested in is to use the search box above. As well as giving you a list of relevant articles, it also shows you what type of article they may be based on the topic section they're in.

Once you've found an article to read, you can jump to different headings in the article by clicking on the Table of Contents area on the right hand side of every article page. There are also links to any subsequent or previous articles that may exist in the current topic section. As this is the first article in the 'DiscoverMe Overview' topic section, you'll only see a 'Next Article' at the bottom of this page.

DiscoverMe YouTube Channel

There are also links here to play lists and individual videos on the DiscoverMe YouTube channel. As with this knowledge base, we are continually updating the videos available on YouTube. We'll add links to future videos here but the best way to keep up to date with new videos is to subscribe to the DiscoverMe YouTube channel. If you subscribe on YouTube, you can also choose to receive notifications when we create new videos.

Next Steps

The articles in this DiscoverMe Overview section will take you through the main concepts we use when building the features you'll use. Understanding these building blocks should help you when using or configuring the software. Click on the 'Next Article' below to learn about the concepts we work with in DiscoverMe, or you can of course just browse or search the knowledge base as you wish.

We hope you find this content useful!

More information about each of the following concepts can be found in additional articles in the knowledge base and in the videos on the DiscoverMe YouTube channel.


Definitions are the main building block in DiscoverMe used for grouping together skills, experience, expertise or qualifications for a specific topic or subject matter area. Definitions are grouped together in categories (see below) on people's profile pages. People add skills or experience entries to a definition and it is these entries, also known as fields, that people can search for in DiscoverMe.

Here we see a group of definitions being displayed on a person's profile page:

Note that different definitions can have different types of information recorded against each entry, or field.


As mentioned above, categories are the way definitions are grouped. This grouping allows definitions with related skills or experience areas to be displayed together on people's profile pages as shown here:

So categories store one or more definitions, and definitions store one or more fields in a person’s profile.

View Filters

View filters are configured by DiscoverMe administrators to show or hide definitions or whole categories to different groups of users. For example, people in a specific department like Accounts might see some different definitions and/or categories to people in the Engineering department.


DiscoverMe administrators can create generic skill profiles that we refer to as templates. Any user can access these templates and use them to copy sets of skills from the template to their own profile. Not only does this make it very easy for a person to quickly add skills to their profile, it also allows the organisation to provide examples of the types of skill that a person in a specific role might have.

Authorisation Groups

Access to features in DiscoverMe is controlled using a combination of permissions sets for groups of user accounts. We call these authorisation groups. A person's account can be a member of one or more of these authorisation groups which are set up by a DiscoverMe administrator.


A definition can be configured to allow users to add fields as free text typed in by the user, or as entries that are selected from a predefined list of terms. In this latter case, the predefined lists of terms are stored and managed as a taxonomy.

You can think of a taxonomy as sets of terms organised into an hierarchical list. Importantly, these pre-defined terms are specific to your organisation and the type of work that you do.

As well as making it easy for people to quickly create and update their profiles, the use of pre-defined pick list terms from a taxonomy provides consistency in the way people refer to their skills and experience.

The next article provides more detail on taxonomy and how having an organisational vocabulary is used by DiscoverMe.

What is taxonomy?

The word taxonomy is derived from two Greek words - taxis, which means order or arrangement, and nomos, which means law or science. A taxonomy is normally shown or illustrated in a taxonomy tree that breaks down classifications and sub-classifications about a particular subject in a tree diagram.

The most recognisable example of a taxonomy might be the taxonomy which is used to classify species and subspecies of plants and animals, like the following example:

As the science of classification, taxonomy has evolved to include the classification of both animate and inanimate objects, or concepts. This method of organising and presenting concepts has led to the use of taxonomy for the organisation of subject matter in libraries and other information fields, most notably the field of information technology.

This use of taxonomy in IT has many potential advantages. It can be very useful for people using these systems, e.g. making it easier to input information quickly and consistently, or more easily find information. It also helps the way systems themselves are able to be programmed. Computers are much more effective at processing structured, ordered data than they are with random data.

It is for these reasons that DiscoverMe has been designed from the outset to take advantage of taxonomy.

Examples of taxonomy

As we have seen above, taxonomy can be used to classify living beings into Kingdom, Phylum, Class, Order, Family, Genus, Species. It can also be used in a library to  classify non-fiction books by division and subdivisions, used for deciding how books are arranged on the library shelf.

The following provides a more typical, visual example of a taxonomy being used in an information system, in this case for classifying locations:

Next steps

You can find out more about DiscoverMe and see it in action by visiting our YouTube channel via the link below. You can also login or register here to be provided with access to more knowledge base articles.

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